Without consciously working at improving your productivity levels, unproductive and time-wasting activities will consume the active hours of your day. And how many hours are there in a day? In this concluding part of the previous blog post, you’ll learn 6 more kick-ass tips to blow your productivity over the roof. Let’s go!
- REDUCE OR COMPLETELY STOP MULTITASKING
While it’s true that multitasking creates the feeling of achieving more, it’s also true that doing so can negatively impact the quality of work you do. Studies have found that multitasking leads to a 40% drop in productivity! Read that again. 40%!!
What we are really doing when we think we are multitasking is task switching. We are switching between tasks, not doing them both at the same time. The problem with this is that our brain cannot instantly refocus on something entirely new. It takes anywhere from a split second to several seconds for your brain to remember what you’re actually doing. Over the day, this adds up to around a 40 percent loss in productivity.
Ideally, start your work in the morning with important tasks that require great precision and therefore more concentration. For these tasks, it is not advisable to multitask while doing them. You can then switch to multitasking for less important activities and for those that require a lower level of precision.
- ACCURATELY ESTIMATE THE TIME NEEDED TO COMPLETE EACH TASK
If you’ve ever missed a deadline at work, chances are that it happened because you are unaware of how long it takes to get your job done conclusively. To use time efficiently, it’s best to predict how long it takes you to conclude each activity, and focus on concluding it in the assigned time. You can accurately estimate task times by doing the following:
- Make a table of three columns. Write a list of these tasks in the first column, in the second column report the estimated time and in the third column the actual execution time. Do this for each of the tasks.
- Now measure and note the difference between reality and your estimate for each task. You can do the same for important activities or frequent ones in your trade.
Doing this will allow you to manage your delivery time for tasks more accurately and meet the requested deadlines. This way, your planning will become more efficient, more organized, and you’ll be less stressed at work.
- STRENGTHEN YOUR PROFESSIONAL AWARENESS
Becoming professionally aware means becoming a keen observer of how you act at work. It consists of taking time to notice how you operate, behaviours that allow you to be organized and efficient at work, behaviours that negatively influence your performance, the emotions you experience during the day and what you can improve on.
The goal is to eliminate what negatively impacts your efficiency at work. To increase professional awareness:
- Take note of the emotions you experience as soon as you get to work.
- After completion of each task, take a moment to check your energy level and level of satisfaction about the completed task.
- Then, take note of the positive and negative feedback from those around you.
Reflect on this feedback and decide whether it represents you or not. If they seem relevant to you, use them to become more present at work and make possible changes to the way you work.
- TAKE CARE OF YOUR WORKSPACE
Your conscious choices are not the only factors affecting your performance at work. Whether it’s your workspace at home or at your office, your workstation plays an important role in setting up your organization at work.
Studies have found that the physical layout of the work environment is an important factor influencing productivity, job satisfaction and performance. That’s why becoming organized and efficient at work also requires taking these elements into account. Cluttered environments sap at one’s willpower and literally reduce their brainpower due to the brain having to process all of the abundant stimuli cluttering up your desk.
In addition, cluttered environments literally deplete willpower and hinder performance. Living a decluttered lifestyle allows you to reap similar rewards -increased focus, productivity, and success with whatever it is you are working towards. Having junk strewn around everywhere, having papers stacked to the ceiling, and not being able to see your actual desk because it is so covered in stuff hurts your productivity.
Assess how your workspace slows down your productivity by eliminating the factors that waste your time the most by:
- organizing your workspaces according to the activities you want to accomplish, it could be how your files are positioned and classified on your computer, unclassified or unnecessarily classified paper files, unreliable work tools, etc.
- creating a quiet working environment,
- keeping good air quality and optimum temperature, choose the right colour, shape, and brightness.
- You can also personalize your workspace with objects that are meaningful to you and benefit from the positive emotions these objects evoke in you to improve your well-being at work. Doing this will allow you over time to become more organized, more efficient, less stressed, and more fulfilled at work.
Now that you know how much time you waste every day because of this, make the necessary changes right away. If you have the flexibility to tailor your workspace to your needs, then you can take action to improve your organization at work.
- DEVELOP YOUR EMOTIONAL INTELLIGENCE
As you know, organization and professional performance do not depend only on the accomplishment of your tasks. Developing good relationships with your colleagues is essential to become more efficient and satisfied at work.
Soft skills are as important as developing hard skills. Soft skills culminate the totality of how you relate with your colleagues. One of the ways to develop good relationships with others is to use and develop your emotional intelligence. Emotional intelligence does not reflect a single skill, but rather a set of distinct emotional reasoning skills: perceiving, understanding, and regulating emotions. Understanding emotions involves understanding how basic emotions are combined to form complex emotions, how emotions are influenced by the events of the experiences, and whether different emotional reactions are likely in a given social context.
Being aware of your room for improvement in terms of emotional management will allow you to feel more comfortable and to develop better professional relationships. This will have an impact on your organization and your efficiency at work.
- INCREASE YOUR SELF-EFFICACY
The concept of self-efficacy is the belief that a person has in their ability to organize and carry out the action necessary to produce the expected result. This means that the more you believe in yourself and the more you work to develop yourself, the more confidence you have in your ability to be successful in whatever you do.
A meta-analysis of 114 studies conducted by Stajkovic and Luthans (1998 which show that self-efficacy contributes 28% to performance at work. In agreement with these results, it can therefore be said that about a third of your professional performance depends on your ability to strengthen your self-efficacy. By paying more attention at work and asking yourself these questions regularly, you will be able to become more organized
In Conclusion, By following the tips, you will become an increasingly attentive and objective observer of yourself, and before you know it, your productivity is taking its place on the list of award-winning productivity levels at work. You’ve got this!!